NCNA AI Policy

The North Carolina Nurses Association has introduced Policy 1.7: Acceptable Use of Artificial Intelligence (AI) Tools to proactively address the growing presence of AI-powered platforms in professional and organizational settings.

NCNA is committed to ensuring that all members, staff, volunteers, and partners who engage with the association understand the expectations around using AI tools responsibly.

Download the full AI Policy Addendum to review all guidelines and ensure responsible use of artificial intelligence tools within NCNA.

Policy 1.7: Acceptable Use of Artificial Intelligence (AI) Tools

Why This Policy Matters

The goal of Policy 1.7 is to:

Promote Safe Innovation: Encourage exploration of helpful AI tools while setting clear boundaries to prevent misuse.
Protect Privacy & Intellectual Property: Safeguard confidential information, member data, and proprietary content from potential exposure or unauthorized use.
Ensure Accuracy: Reduce the risk of sharing inaccurate, biased, or fabricated content generated by AI platforms.
Preserve Trust: Maintain NCNA’s high standards for professionalism, transparency, and accountability.

Key Takeaways from Policy 1.7

The use of AI technologies including, but not limited to, notetaking tools, meeting assistants, or recording technologies is prohibited while engaging with NCNA except as described in section 3.8 of the policy.

Generative AI content should be reviewed and verified by NCNA staff before being published or shared on behalf of NCNA.
Sensitive or private information must never be entered into public AI platforms without proper security protocols in place.
AI-generated content must not misrepresent facts, fabricate sources, or mislead audiences, particularly in communications that represent NCNA.

Our Commitment to Ethical Technology

At NCNA, we believe that embracing innovation goes hand-in-hand with thoughtful oversight. As leaders in healthcare and nursing advocacy, we are setting a clear example of how technology can be used both effectively and ethically in service of our mission.

Policy 1.7 ensures that as we explore new frontiers in technology, we do so with the responsibility, transparency, and integrity that define our commitment to moving Nursing Forward^®.

Have questions about AI usage or how this policy applies to your NCNA work?
Contact us at rns@ncnurses.org.